Appendix 3: Models of Adoption: RACI Charts for Digitization Projects
Table of contents
What Is a RACI chart?
A RACI chart is a project-management tool used to clarify responsibilities and roles when multiple team members are working on a complex project. Project participants are listed by role in Row 1. The tasks or stages comprised by a project are listed in Column 1. Within the chart, the nature of each participant/role’s responsibility for a given task is noted with an R, A, C, or I. RACI stands for Responsible, Accountable, Consulted, and Informed.
- Responsible (R): directly in charge of executing a project or one of its parts.
- Accountable (A): accountable for a project’s completion and its outcomes. This may not be the person directly executing the work, and often is filled by a project manager overseeing progress, or an administrator shaping or overseeing a project.
- Consulted (C): reviews a project or a task undertaken as a part of a project.
- Informed (I): informed of a project’s progress and completion, but not directly involved in the work.
Digitization Workflow
| Accessibility point person | Project manager | Technical lead/developer | Metadata Creator | Collection Curator/ Project Sponsor | Digitization technician/ vendor | |
|---|---|---|---|---|---|---|
| Assign accessibility work and ensures that there is appropriate time available to complete accessibility evaluation, testing, and fixing | C | R/A | C | I | I | C |
| Executes technical work underlying project or product | C | C | R/A | C | C/I | C/I |
| Attends to metadata considerations; consults on and/or implements accessible-metadata practices | C | I | C/I | R/A | C/I | R/A (if metadata is being created as part of vendor workflow) |
| If digitization work is conducted by third-party vendor, provide accessibility guidance and quality review as work goes on | R/A | I | C | C | I | C/I |
| Evaluate and quality-checks digitization output for accessibility-standards compliance,either manually or through automatic tool testing. | R/A | I | C/I | C/I | C | I |
| Works with staff or third- party vendors if fixes are needed in digital objects accompanying content, or metadata description. | R/A | C/I | I | C/I | C/I | C/I |